In an increasingly competitive environment, automation Business process management has become a priority for industrial companies seeking to improve efficiency and reduce errors.
In this context, in the Digitalization area of Téciman we have developed a Custom application to automate the entire purchasing process: from identifying references in project plans to generating orders in the ERP, including supplier selection.
Achieving very positive results in terms of agility, traceability, and time savings.
The challenge: manual management and loss of time
Our client urgently needed a solution to optimize its procurement process, which until then had been carried out entirely manually after each new project was awarded. This procedure involved:
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Manual identification of materials and references, even from drawings.
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Request for quotes from multiple suppliers, reviewed one by one.
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Selection of the best proposal.
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Creating orders manually in the ERP.
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Coordination between two employees through a shared Excel spreadsheet for each project.
This method was not only inefficient, but also generated errors, a lack of traceability, and an unnecessary operational burden.
The solution: a custom app to automate the purchasing process
After a detailed analysis of the workflow, our digitization team develops a custom automation solution, capable of comprehensively managing the purchasing cycle.
This tool allows:
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Automatically detect the necessary references from the project plans.
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Request quotes grouped by supplier with a single click.
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Automatically extract prices and terms using Power Automate.
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Select the winning supplier from a simple interface.
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Automatically generate and send orders from the ERP using an RPA bot (Desktop Power Automate).
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Visualize the entire process in real time through a Power BI dashboard.
Tangible results thanks to automation
With this solution, the client has been able to automate more than 80% of the purchasing process and cut the time it previously required by half. Furthermore, it has eliminated human error and improved the traceability of each order, allowing it to focus its resources on higher-value activities.
Do you want to automate your processes?
At Téciman we are specialists in developing tailor-made digital solutions that allow industrial companies to make the leap towards automationIf you want to optimize your systems or digitally transform your operations, call us at 947 20 91 41 or send us an email to teciman@teciman.com. Follow us on LinkedIn to find out all the news.